How to Back Up Your Most Important Emails

To provide a safety net against most potential issues – an account hack, no Internet access, accidentally deleting messages – we use a desktop email client such as Microsoft Outlook or Thunderbird, And keeping them separate and untouched until you need to refer to them. POP is ideal as long as you make sure its settings leave copies on the server so that you don’t inadvertently wipe the account you’re trying to take back. IMAP is also fine, especially for accessing your email offline, but as we said, erasing any data disaster that disrupts your cloud email will be synced with your desktop client, as well , As long as you’re careful or just ask it to sync manually. .

With Gmail, you need to make sure that POP or IMAP is enabled first: then click on the Coke icon (top right) See all settings And Forwarding and POP / IMAP. With Outlook, IMAP is automatically enabled, and POP can be switched by clicking the cog icon (top right) See all Outlook settings And E-mail. Apple’s iCloud email only supports IMAP, and it’s always enabled, so you don’t need to do anything to set it up.

A modern day customer like Thunderbird can connect using just your email address and password, although it will use IMAP by default. To go to POP instead, click Configure manually During the setup process. You can find various access codes that you need online Gmail And Outlook Email (iCloud only supports IMAP, remember, so Thunderbird can set it up automatically). With secure accounts with two-step authentication, you may need an app-specific password for Thunderbird.

As your emails sync to Thunderbird, there are some tests to create. If you have gone to POP, right-click on the account header and select Adjustment Again Server settings Ensuring it Leave message on server Checked — otherwise your emails will be deleted from the cloud because Thunderbird downloads them, as we mentioned. If you have chosen IMAP in the meantime, right-click the folders you want to be able to access offline, then select a quality And Identification To ensure that offline access is enabled.

other options

You can download everything to your Gmail account as part of the Google Takeout feature.

Google via David Neil

As we have already explained, there is more than one way to do this, so consider what kind of scenarios you want to have contingency plans for, and how strong you want your backup to be. Personalized emails can be downloaded from iCloud on the web, for example, by clicking on the cog icon at the top of an open email and choosing Download message. For the handful of messages you need.